Within the Case Management System (CMS), Scheduling-Calendaring supports courts setting up calendars to hear case events, and scheduling events and resources to perform the work of the court. Scheduling and calendaring are two complementary actions. By scheduling we are providing a list of available “time slots” where the requestor may select a particular time and date combination and then proceed to reserve or calendar the event (hearing).
- Definition and setup of court rooms and case type capacity constraints
- Configuration of court rooms, calendar and business rules
- Set up judges, judges’ calendar, and scheduling business rules (i.e., case types, schedules, restrictions, preferences, and capacity constraints)
- Setup notices, triggers, and automation business rules
- Transfer and sync case schedules to judges personal calendar (MS Outlook)
- Capture and maintain calendars
- Review of court calendars and schedules
- Allow registration and self-scheduling by law firms, attorneys, and users
- Notify Court and allow court to accept or deny registrations
- Allow authorized users, including attorneys to search calendar, request open dates, reserve an open court hearing slot and schedule cases
- Identify and display open court calendar slots based upon case type and preferences
- Allow attorneys and requesting parties to upload any supporting documentation to be used during a hearing (i.e.: Proposed Orders, Emergency Motions, reference to jurisprudence)
- Process requests electronically and intelligently schedule cases automatically
- Indicate any resources needed for a case hearing
- Query cases and schedules (by court, by case type, by judge, by date, by date range)
- Search and print calendars, schedules, caseloads, and cases by day, by type, by courtroom, by judge, by attorney, by firm, by case, by party, etc.
- Allow search, display, and print of all cases for an attorney or firm
- Schedule follow-up hearings while in court
- Cancel and reschedule cases
- Reschedule single or multiple cases and entire calendar calls or move them to a different courtroom or judicial assignment.
- Capture and track schedules that have been cancelled
- Allow identification of repeat cancellation offenders
- Notify judge of late case cancelations
- Expose data to facilitate noticing and integration with external applications
- Allow attorneys to send emergency notices/docs/etc. to the judges
- Allow subscription by users to case scheduling and calendar notifications
- Notify subscribers, parties and/or participants of court events (e.g., law enforcement officers, probation and pretrial services officers, parents of juveniles, heirs in probate, interpreters)
- Send case schedule confirmation notices to parties and participants